Internet And Email Policy

Grampians Consulting Suites recognises the practice team requires access to email and the internet to assist in the efficient and safe delivery of healthcare services to our patients.

Purpose and objectives

This policy sets out guidelines for acceptable use of internet and email by the practice team, contractors and other staff of Grampians Consulting Suites Internet and email is provided to assist the team carry out their duties of employment.

Scope

This internet and email policy applies to the practice team, contractors and other staff of Grampians Consulting Suites who access the internet and email on practice owned devices, including, but not limited to the practice email accounts, internet and network access, laptops and desktop computers to perform their work.

Use of the internet by the practice team, contractors and other staff is permitted and encouraged where this supports the goals and objectives of Grampians Consulting Suites. Access to the internet is a privilege and the practice team, contractors and other staff must adhere to this policy.

Violation of these policies could result in disciplinary action.

Actions could include:

• disciplinary and/or legal action
• termination of employment
• the practice team, contractors and other staff being held personally liable for damages caused by any violations of this policy

All employees are required to confirm they have understood and agree to abide by this email and internet policy. A statement of this policy will be provided to each staff member who must sign, date, and agree to the terms of this policy.

Policy content

The practice team, contractors and other staff must only use the internet and email access provided by Grampians Consulting Suites for:

• work and work-related purposes

Unacceptable internet and email use
The practice team, contractors and other staff may not use internet or email access provided by Grampians Consulting Suites to:

• creating or exchanging messages that are offensive, harassing, obscene or threatening
• visiting web sites containing objectionable (including pornographic) or criminal material
• exchanging any confidential or sensitive information held by Grampians Consulting Suites
• creating, storing, or exchanging information in violation of copyright laws
• using internet-enabled activities such as gambling, gaming, conducting a business or conducting illegal activities
• creating or exchanging advertisements, solicitations, chain letters and other unsolicited or bulk email
• playing electronic or online games in work time

Policy review statement

This policy will be reviewed regularly to ensure it reflects the current processes and procedures of Grampians Consulting Suites and current legislation requirements.

Current as of: 7/06/2021